Community Safety Practices & Recommendations

The nature of RadHR as a site and organisation is collaborative.

We understand, however, that this sort of online collaboration comes with risks for some individuals and groups—especially those treated harshly by state institutions or in tricky legal positions. We want to do our best to ensure people feel safe and comfortable using the site and to make sure legal risks aren’t a barrier to anyone getting involved.

So we wanted to be straight up about the information that’s being collected by the site and your rights over that information. As well as to give recommendations about how you could take further measures to protect your information and identity.

We’re aware that there are things we haven’t thought of though, so please do get in touch if you have any questions, feedback, or advice about this. We really want to try and get it right.

The data we collect

RadHR strongly believes that you have the right to control the use of your personal information, and that your privacy must be respected. We will not use personal data that you provide to us in a manner inconsistent with the purposes for which you provided it to us.

RadHR collects information from you when visit our website, correspond with us, and participate in the community forum.

Times when we collect data include:

  • If you visit our website—Matomo analytics (not Google)
  • If you create an account with us—name, email & IP address
  • If you add information to your profile—the info that you add
  • If you add content to the community forum—the content and IP address
  • If you upload a policy to the library—the policy and information from the upload form
  • If you respond to a survey from us—anonymised, unless it says otherwise before you fill it in
  • If you subscribe to our newsletter—name and email
  • If you contact us by phone, email or in writing—contact details
  • Work-related contacts—as part of our general working

RadHR will not sell, trade, or otherwise transfer to outside parties your personally identifiable information. We may share anonymised data with third parties to help us conduct and improve the website. Finally, we take the security of your information very seriously, so we employ physical, electronic and organisational security measures to protect the information that we collect about you from access by unauthorised persons and against unlawful processing, accidental loss, destruction and damage.

Read more about all of this in our full Privacy Policy.

Security recommendations

It is extremely unlikely that any state agency will be able to trace you using this information, but we understand there are still worries. Our suggestions to lessen the risk even further are:

  • Use an alias on the site, so your details are not as easily attributed to you.
  • Register using an encrypted email, for a free secure option try Proton
  • Set up a VPN (or Virtual Private Network) so your location isn’t easily trackable, again for a free secure option try Proton
  • Use Tor Browser (or a Tor-compatible browser like Brave)

You can ask to have the data we hold on you erased or altered.

Policies shared on RadHR are held under a Creative Commons Attribution-ShareAlike 4.0 International (CC BY-SA 4.0) by the group or organisation that developed the policy. This means that in sharing them you’re agreeing to other people being able to use, share and adapt them for free, with acknowledgement of where the original is from. This is so that we can create an open, collaborative community and also recognise people’s work.

If you are in a situation where it’s better for you or your group to have a policy removed from the site just contact us and we will remove it. We can also remove any comments you’ve made on the site and your profile. If you wish, we will also look for any other policies on the site adapted from yours which credit you, and ask the relevant group or organisation to remove the reference to you and stop sharing the policy with others. We cannot, however, stop people who are using a version of your policy from using it. Read more about this in our full Privacy Policy.

Finally, just to be clear— there are various parts of the site where we ask you to fill in more information about yourself. This is only to help you engage more with the RadHR community. It is not about us collecting information on you.

Sharing legally contentious policies or comments

We know that sometimes when trying to live our values through our policies, we come up against some fairly inflexible aspects of the law. We’ve tried through our guides to creating radical policies to help groups work out where they stand.

Still, there’s going to be stuff that’s contentious when we’re trying to challenge oppressive systems in how we work—and we want those discussions to happen! But we realise that the potential risk of sharing legally contentious material online is greatest for groups whose members are already in difficult positions.

Some things we are trying to do to ensure your safety are:

  • Working with a network of progressive and radical employment lawyers who can give you feedback about whether there are legal grey areas in your policies (just let us know if you’d like us to pass your policy on to them and we will do our best, pending capacity in the network). And who, if you do end up getting into trouble of any sort because of things you’ve shared on RadHR, could potentially take on your case pro bono (for free).

  • Developing a collective support and advocacy network within the RadHR community so that if any group or individual is targeted, we can all support them.

  • Working with members who upload a policy with legal grey areas to try and frame the rationale for their approach (e.g. why a prevention-oriented, rather than punitive approach to safeguarding actually addresses harm reduction more than many standard safeguarding policies).

As an organisation, RadHR is committed to supporting any members who face any challenges from the state over their choice to make their policies more reflective of their radical values—and we will do what we can to shield members from any such challenges.